How to use the Guest List & RSVP manager
Keep every guest, RSVP, dietary need and table assignment in one place across the nikah and walima — and let replies update your numbers automatically.
A big family is a blessing and a logistics puzzle. The free Guest List tool turns that puzzle into a single, calm view — one that updates itself as guests reply, and feeds straight into your seating and catering numbers.
One list, not ten
Add every guest once, with the details that actually matter: which side they're on, their RSVP status, and any dietary needs. No more reconciling a parent's notebook against three WhatsApp threads the week before.
Tip
Build the list event by event. Some guests come to the nikah, some to the walima, some to both — tagging them as you go saves a painful re-count later.
Let RSVPs do the counting
When guests reply, your totals update on their own. You always know your real number — the figure your caterer and venue actually need — without chasing a running tally in your head.
Important
Caterers usually want final numbers one to two weeks out. Set your RSVP deadline a little before that so you have time to chase the stragglers without panicking.
Plan for the "+1 surprise"
Late additions are a fact of every wedding — especially from parents. Build a small buffer in rather than scrambling on the day.
Guest-list checklist
- Add guests with side and event (nikah / walima / both)
- Record dietary needs as you go
- Send your RSVP link with the invitations
- Set an RSVP deadline ahead of your caterer's cut-off
- Add a 5–10% buffer for late additions
Note
Your guest list shares an account with the Seating Plan and Budget Planner, so confirmed numbers flow straight into your tables and your catering costs.
Bring family in
Because everything syncs to your account, the people helping you plan see the same list you do. One source of truth means nobody gets missed and nobody gets invited twice.
Frequently asked questions
Is the Guest List tool free?
Yes — it's free with a PlanMyNikah account, along with the rest of the planning tools.
Can guests RSVP online?
Yes. Share your RSVP link and replies update your guest numbers automatically.
Can I manage separate nikah and walima lists?
Yes — tag guests by event so you can track the nikah and walima independently or together.
Does it connect to the seating plan?
Yes. Confirmed guests flow into the Seating Plan so you're not retyping names to arrange tables.
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